Security, and the questions owners ask
What happens to the data is the first thing most owners want to understand. Below are straight answers, then the rest.
Security, briefly
- Original files stay in your systems
- Nobody asks for or shares a password
- A sample gets your approval before anything is shared
- Placeholders take the place of names and identifiers
- You may leave out a folder, a client, a matter or a system
- An NDA comes first, and nothing moves until you say yes
- Nothing to pay
Security questions
Is an NDA in place?
Yes. An NDA is in place from the start, before you share any detail about your company.
Is there a cost to us for this?
No. You pay nothing.
Are our original records ever taken off our servers?
No. A separate copy is prepared by License Your Data, limited to the records you selected. The originals stay where they are.
What can we leave out?
Anything. An entire system, one folder, any client, or a single matter. You decide on exclusions before anyone prepares the copy.
How do you deal with names?
Names and identifiers, including people, client names, company names, addresses and account numbers, become placeholders in the copy.
Can we look at the data before it is shared?
Yes. You review a sample of the prepared copy and approve it before anything goes out.
Will we be asked for passwords or access?
No. Nobody asks for passwords, logins or system access, at any step.
Leaving things out
Exclude a period of years, or any system, folder, team or client you like. If you are unsure whether something belongs, the simple default is to leave it out and revisit it later. Law, accounting and healthcare practices decide scope with their own counsel, and client and patient data stays out. We never offer advice on the legality of licensing for any firm.
Other questions
What kind of company fits?
In most cases a staff of 20 plus and over three years trading. Teams below that size may qualify if they have years of records.
Is the range a firm offer?
No. Real figures depend on which records end up in scope. Indicative estimate based on your answers. Not an offer or guarantee.
Who contacts me after I send it?
Within minutes, someone from License Your Data calls to schedule a 15-minute call.
Will my industry affect the range?
No. Only headcount and age of the business set it.
Details you share on the form
The details you enter in the estimate are covered by our Privacy Policy. They go on to License Your Data, where a specialist can reach you by phone. Opting out is possible whenever you choose from our Do not sell or share page.
Get a range before anything else
The estimate needs nothing from your records. Three answers are all it takes.
Get my free range